Industrial RFQ automation

Turn RFQs into estimator-ready jobs automatically.

QuoteLayer builds AI-powered RFQ systems for custom manufacturers that read incoming RFQs, drawings and specifications, structure the job data, identify missing information and prepare everything your estimating team needs.

Book a Free RFQ Workflow Audit See How It Works

Built for CNC machining, sheet metal, fabrication and other high-mix custom manufacturers.

RFQ-2026-1842

Aerospace Bracket Assembly

Ready for review

Source files → mapped fields

EMAILcustomer_email.eml
PDFBRKT-4021-REV-C.pdf
STEPassembly.step
XLSXrequirements.xlsx

Structured RFQ record

Part: BRKT-4021
Rev: C
Qty: 240
Material: 7075-T6 Al
Process: 5-axis CNC
Finish: Anodize, clear

Estimator readiness84%

84%

Delivery date missing · Material specification requires confirmation · 3 similar RFQs found

Estimator reviews & decides

The bottleneck before estimating

Your estimators shouldn’t spend their first 20 minutes organizing an RFQ.

The actual estimating work is surrounded by repetitive file handling, manual transcription, missing-information checks and searches through old jobs. Quoting capacity becomes constrained by preparation time rather than manufacturing judgement.

Incoming RFQ packet

Email + attachments

PDF · STEP · XLSX · specifications

01Open email and download every attachment
02Read drawings, files and specifications
03Copy job data and find what is missing
04Search old jobs before estimating can begin

Human judgement

Estimating starts here

RFQ orchestration

QuoteLayer sits between the RFQ inbox and your estimating team.

It augments the process you already use. Email, shared drives, CRM, ERP and quoting tools remain in place while QuoteLayer prepares each record for estimator review.

Existing inputs

RFQ sources and business systems

RFQ inbox
Shared drives
Existing CRM / ERP
Quoting environment

QuoteLayer

Preparation and intelligence layer

Read · Extract · Structure · Verify · Match · Prepare

Organizes source documents, flags missing details and surfaces similar jobs.

Estimator control

Estimator-ready RFQ

Structured record
Flags for review
Human approval

Estimator reviews & decides

Explore the product →

The workflow difference

More estimator capacity. Same human judgement.

QuoteLayer removes repetitive RFQ preparation work while keeping manufacturing decisions with your estimators.

Before QuoteLayer

Manual RFQ preparation

RFQ arrives
Open and review files
Extract job details
Search previous jobs
Check missing information
Prepare RFQ for estimating

Estimator starts here

With QuoteLayer

Preparation compressed into one system

Extract — Read RFQ documents and job information.
Structure — Organize the job data into usable fields.
Verify — Flag missing or inconsistent information.
Match — Surface relevant historical jobs.

Estimator reviews & decides

Operational business case

What would additional RFQ capacity be worth to your shop?

Use your own workload and economics to estimate operational impact. Results are directional and should be validated against your process during the workflow audit.

Estimated operational impact

Estimator time42 hrspotentially recovered each month

RFQ capacity+125 RFQsworth of preparation capacity per month

Quote coverage70% → 100%potential coverage using recovered capacity

Capacity value€1,875loaded estimator capacity per month

Current → modeled preparation time: 20 → 10 min / RFQ

Annualized capacity value: €22,500. This values estimator time, not cash savings or additional sales.

Ideal manufacturing environments

Built for high-mix manufacturers where every RFQ is different.

RFQ input matrix

CNC & precision machining: Drawings, STEP files, materials, tolerances, quantities and finishes.
Sheet metal: Thickness, bends, tolerances, drawings and assemblies.
Custom fabrication: Multiple operations, materials and customer specifications.
Job shops: High-mix requests where preparation limits quote coverage.

Strong fit profile

QuoteLayer is most valuable when…

RFQ volume is meaningful
Documents are complex or variable
Estimator preparation is repetitive
Turnaround or capacity is constrained
Historical quote data exists
Existing systems need orchestration

See industry fit →

Typical indicators: 25–150 employees, 100–500+ monthly RFQs, multiple estimators or a clear estimator-capacity bottleneck. These are indicators, not rigid requirements.

A methodical path to production

See it work before we build it into your operation.

We map the workflow, validate it against your data and agree on acceptance criteria before production deployment.

01
RFQ workflow audit
Map intake, estimator needs, bottlenecks and existing systems.
02
Working demo
See extraction, flags, historical matches and status on representative RFQs.
03
Paid pilot
Test against approximately 25–50 real historical RFQs and agreed acceptance criteria.
From $3,000
04
Implementation
Connect the production system around your workflow, tools and approvals.
Typically $12,500
05
Managed optimization
Monitor, improve and maintain the automation after deployment.
Typically $1,950/month

See how the engagement works →

Enterprise-ready principles

Designed for proprietary manufacturing information.

Review the security approach

Controlled access to RFQ records
Human approval
Customer-specific architecture
Traceable workflow decisions

Free RFQ workflow audit

Find out where AI can remove friction from your RFQ process.

Walk us through your current RFQ workflow. We’ll identify where estimator time is being lost and whether QuoteLayer is a strong fit.

Book a Free RFQ Workflow Audit